2023 Distributor Conference Sweepstakes and Hawaiian Vacation Giveaway

Official Rules




These are the Official Rules for the “2023 Distributor Sweepstakes and Hawaiian Vacation Giveaway” (the “Sweepstakes”) sponsored by HF Sinclair Refining & Marketing LLC (the “Sponsor”). By entering the Sweepstakes, entrants agree that they have read, and agree to comply with and be bound, by these Official Rules.



  1. How to Enter: During the Promotion Period (defined below), eligible entrants will automatically be entered into the Sweepstakes by registering for and attending the August 2023 HF Sinclair Distributor Conference (the “Conference”).A maximum of one (1)    entry is allowed per eligible entrant.
  2. Winning Entries; Prizes: At the Conference venue, Sponsor will provide each eligible entrant with one (1) scratch-off ticket (each a “Ticket,” and collectively, the “Tickets”).  The distribution of the Tickets to entrants will be undertaken on a random basis as determined and monitored by Sponsor.  Each Ticket will reveal whether the entrant has:  (a) won a prize; or (b) is one of up to 10 (ten) entrants placed into an additional, later drawing to win the grand prize (the “Grand Prize Drawing”).  Where a Ticket provides an entrant with participation in the Grand Prize Drawing, the entrant must visit the Conference Brand Booth and present their Ticket before 10:00am MST on August 22, 2023 in order to validate and confirm their participation in the Grand Prize Drawing.  If an entrant does not present their Ticket at the Conference Brand Booth before such deadline, such entrant’s ability to participate in the Grand Prize Drawing is forfeited.  The Grand Prize Drawing will be a random drawing undertaken by Sponsor during the Conference Dinner Event on Tuesday, August 22.  In order to win the Grand Prize, the entrant must be physically present at the Dinner Event and Grand Prize Drawing.  If an entrant is chosen in the Grand Prize Drawing but is not physically present at the Dinner Event and Grand Prize Drawing, such entrant will not be the Grand Prize winner and is not entitled to any prize, and Sponsor will conduct additional drawings among the remaining entrants in the Grand Prize Drawing until an entrant that is present is chosen. Entrants, including those selected to participate in the Grand Prize Drawing, must comply with all  terms and conditions of these Official Rules, as determined by Sponsor, and winning is contingent upon fulfilling all requirements as set forth in these Official Rules. Each eligible entrant may win one (1) prize.  EACH PRIZE IS AWARDED “AS IS” WITH ABSOLUTELY NO REPRESENTATIONS OR WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, FROM SPONSOR. TO THE FULLEST EXTENT PERMITTED BY LAW, SPONSOR DISCLAIMS ANY AND ALL REPRESENTATIONS AND WARRANTIES IN CONNECTION WITH THIS SWEEPSTAKES AND ANY PRIZE. If by reason of printing or other error, more prizes are claimed than the number of prizes set forth in these Official Rules, a random drawing will be held to award the advertised number of prizes in the relevant category. Under no circumstances will more than the advertised number of prizes be awarded.  Only ten (10) prizes will be awarded in the form of:
  • nine (9) gift cards of varying amounts between $50-$500, with both the amount and identity of the merchant as determined by Sponsor (the ARV of each gift card will be the face value of such card); and  
  • one (1) grand prize, consisting of a 7-day/6-night trip to Hawaii for the winner and one guest to Hawaii (the “Trip”).  Subject to a $25,000 actual cost limit, the Trip includes:


      • First class airfare for two (2) individuals (the winner and a guest) on an air carrier selected by Sponsor between an airport in or around the winner’s city or location of residence to an airport on one of the Hawaiian islands, with the dates of the departing and return flights, and the Hawaiian island travel destination (the “Hawaii Destination”), each as determined in the sole discretion of Sponsor (baggage charges, airport parking charges, ground transportation charges, taxes and any other additional charges incurred after the issuance of airline tickets and/or in connection with the flight are not included) (approximately $3,000/round-trip value; $6,000 total value)
      • A Sponsor-selected all-inclusive resort stay and package for two individuals (the winner and a guest) for six (6) nights at the Hawaii Destination (the “Resort”).  The resort package will include breakfast/brunch, lunch and dinner, lodging, and events/excursions as provided by the resort in the package selected by Sponsor (approximately $16,000 value).  
      • A $3,000 expense allowance, where Sponsor will pay up to this amount of Trip-related expenses incurred by the winner and/or guest upon winner’s provision of substantiation of such Trip-related expenses (through invoices, receipts or other documentation confirming winner’s and or guest’s actual expenses) (depending on expenses, up to $3,000 total value) 

        Total estimated value of the grand prize is $25,000.  Prior to Sponsor’s booking of the Trip-related elements described above, and by a deadline date chosen by Sponsor, the winner of the grand prize may choose a $25,000 cash prize in lieu of the Trip.  The actual retail value of the grand prize may fluctuate based on the date and times of travel, airfare fluctuations, and lodging price fluctuations, and the date of travel booking by Sponsor.  Therefore, the actual value of the grand prize may be lower or higher at the time of its fulfillment by Sponsor.  If the actual value of the grand prize is less than the estimated values stated above, Sponsor shall not award or pay the difference to the winner.  The Trip must be taken on the dates and times designated by Sponsor or prize will be forfeited in its entirety and may be awarded to an alternate winner. Sponsor reserves the right to change dates. The grand prize winner and their guest on the Trip must travel together on the same itinerary. All expenses not specifically mentioned herein are not included and are solely the Grand Prize winner's responsibility. Airline carrier and hotel regulations and conditions apply. Grand Prize winner and guest are responsible for any and all baggage charges, taxes, and any other charges incurred in connection with the Grand Prize and/or the Trip. Grand Prize winner may be required to provide a credit card to the resort selected by Sponsor in order to cover additional expenses or incidentals which are not included in grand prize package. Winner and guest must have all necessary identification and/or travel documents required for travel. Sponsor is not responsible for changes in schedule of any element of the Trip or for any expenses incurred as a consequence of any flight cancellation, adjustment or delay. Sponsor is not responsible and will have no liability if Grand Prize winner and/or guest is for any reason not permitted to travel by the relevant airport or other travel authorities, or misses a flight or other travel element of the Trip.

No alternative prize, cash equivalent, or other      substitution is permitted, except by Sponsor, who reserves the right to substitute a prize with another prize of greater or equal ARV (where such ARV is determined at the time of substitution).  All decisions of Sponsor are final and binding with respect to this Sweepstakes.

  1. Sweepstakes Schedule and Timing: The Sweepstake begins on August 20, 2023 at 12:01:00 a.m. Mountain Daylight Time (“PDT”) and ends on August 22, 2023 at 11:59:59 p.m. MDT  (“Promotion Period”). Sponsor’s time clock is the official clock for this Sweepstakes.
  2. Notification and Redemption of Prizes: Following the Conference, Sponsor will confirm and notify the winners via the email address or telephone number provided or any other alternative method that Sponsor selects, within ten (10) business days of the close of the Promotion Period.  In the event that any potential winners does not respond to such prize notification by within 72 hours after notification, or declines a prize for any reason, a disqualification will result and the prize will be forfeited. All winners are subject to verification of eligibility, including verification of age. If a potential winner cannot be contacted or fails to respond within 72 hours after the first attempt to contact him/her, or if he/she fails to satisfy all conditions to acceptance described below, or to qualify for any other reason under these Official Rules, Sponsor may select an alternate entrant at random from among all eligible entries received. A winning entrant is only a winner after confirmation and notification by the Sponsor and compliance with the terms and conditions of these Official Rules, as determined by Sponsor.
  3. Conditions to Acceptance of Prizes: By participating and entering this Giveaway, each entrant gives his/her express permission to be contacted by Sponsor by telephone and email. The Winner, by acceptance of the Prize, grants to Sponsor and each of their respective designees the right to publicize the Winner's name, photograph, voice, statements and/or other likeness and prize information for advertising, promotional, trade and/or any other purpose in any media or format now known or hereafter devised, throughout the world, in perpetuity, without limitation and without further compensation, consideration, permission or notification, unless prohibited by law. I UNDERSTAND THAT BY ENTERING THIS GIVEAWAY I AM EXPRESSLY RELEASING AND WAIVING CERTAIN RIGHTS. I ACKNOWLEDGE AND REPRESENT THAT I HAVE READ AND UNDERSTAND THESE RULES PRIOR TO ENTERING AND I HAVE THE FULL RIGHT, AUTHORITY AND CAPACITY TO ENTER AND DO SO VOLUNTARILY.”   Winners shall bear any and all costs associated with participating in the Giveaway or winning a prize, including the Trip. All applicable taxes, including any federal, state or local tax liabilities, are the sole responsibility of the winner(s) and the winner(s) may receive an IRS tax reporting statement for the approximate retail value of the prize. If tax documentation including a valid W-9 or W-8 is not completed, the prize may be forfeited.  With respect to any prize, Sponsor shall undertake any tax withholdings, deductions, or reporting as may be required under applicable law.  Winners agree to provide any and all cooperation to Sponsor in order to undertake such required tax withholdings, deductions or reporting. 


  1. Eligibility and Restrictions: Participation constitutes full and unconditional agreement to, and acceptance of these Official Rules. There is no charge, fee, purchase, or other consideration required to enter or win the Sweepstakes. There is a limit of one entry per qualified entrant during the Sweepstakes. Eligible entrants are limited to individuals who register for and attend the Conference, where such individuals are legal residents of United States who are eighteen (18) years of age or older on the date of entry. Employees of Sponsor and its parent and affiliates, members of such employees’ immediate families and individuals living in the same household with such employees, are not eligible to win the Sweepstakes. The Sweepstakes is void where the Sweepstakes, or the method of entry or any other aspect of the Sweepstakes, is prohibited or restricted by, or in violation of, law. Sponsor is not responsible for any change in an Entrant's email address.
  2. Odds of Winning: Chances of winning a prize depend on the number of eligible entries received during  the Promotion Period. Chances of winning the grand prize further depend on the number of eligible entries in the Grand Prize Drawing.  The winning entries for the Prizes will be drawn from the eligible entries submitted.
  3. Administration, Application and Interpretation: Whenever Sponsor has the option, right or responsibility under these Official Rules to take any action or make any decision, judgment or determination, Sponsor reserves the right to do so (or decide not to do so) in its sole and absolute discretion, for any reason or no reason, without being required to explain or consider the consequences of its actions or the advice, opinions, perspective or rights of anyone else. This is necessary for the efficient operation of the Sweepstakes. Sponsor reserves the right to apply and interpret these Official Rules and conduct and administer the Sweepstakes. Any decision by Sponsor regarding the Sweepstakes, including eligibility of entrants and determination of the winners, shall be final and binding.
  4. Right to Cancel or Modify Giveaway: The Sponsor reserves the right to cancel or modify the Sweepstakes if fraud or technical failures destroy the integrity of the Sweepstakes as determined by the Sponsor. If, for any reason, the Sweepstakes is not capable of running as planned by reason of infection by computer virus, worms, bugs, tampering, unauthorized intervention, fraud, technical failures, network overload (Internet/phone/cellular) or any other causes which Sponsor deems could corrupt or affect the administration, security, fairness, integrity, or proper conduct of the Sweepstakes, Sponsor reserves the right to cancel, terminate, modify or suspend the Sweepstakes or these Official Rules, change the Promotion Period, and select a winner from entries received prior to the action taken or in such other manner as Sponsor  may deem appropriate.
  5. Release and Limitation of Liability: By entering the Sweepstakes, and by accepting any prize or item, all entrants expressly agree to indemnify, defend, and hold harmless, and do hereby forever waive, release, discharge, and covenant not to sue HF Sinclair Refining & Marketing LLC, and/or any of its past and present partners, limited partners, owners, affiliates, members, managers, entity owners (and the current and former officers, directors, shareholders, partners, members, limited partners, managers, affiliates, assigns and employees of any owners or entity owners), employees, agents, attorneys, advertising, public relations, promotional, fulfillment and marketing agencies, website providers, directors, officers, shareholders, contractors, predecessors, successors, assigns and insurers (collectively "Released Parties"), for and from any and all claims, debts, liabilities, demands, obligations, costs, fees, expenses, actions and causes of action whatsoever, of every nature, character and description (collectively, "Claims"), known and unknown, including, but not limited to, all those arising out of or in any way related to the Sweepstakes, the Trip, these Official Rules (including the legality of these Official Rules or any portion hereof); Entrant's entry into and/or eligibility for the Sweepstakes; the negligence of HF Sinclair Refining & Marketing LLC or any affiliate; the Prize (including without limitation the receipt, non-receipt, acceptance, rejection, possession, misuse or use of the Prize, and expenses incurred by winner and their guest in connection with the Trip); any participation in the Sweepstakes; and any presence at any Sweepstakes-related or Prize- related venue or location.

Released Parties are not responsible for: (i) lost, late, incomplete, stolen, misdirected, postage due or undeliverable e-mail/text notifications or postal mail; (ii) any computer, telephone, satellite, cable, network, electronic or Internet hardware or software malfunctions, failures, connections, or availability; (iii) garbled, corrupt or jumbled transmissions, service provider/network accessibility, availability or traffic congestion; (iv) any technical, mechanical, printing or typographical or other error; (v) the incorrect or inaccurate capture of registration information or the failure to capture, or loss of, any such information; (vi) any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, technical error, theft or destruction or unauthorized access to the Sweepstakes; (vii) any injury or damage, whether personal or property, to entrants or to any person's computer related to or resulting from participating in the Sweepstakes  and/or accepting a Prize or item; and (viii) Sweepstakes entries that are late, forged, lost, misplaced, misdirected, tampered with, incomplete, deleted, damaged, garbled or otherwise not in compliance with the Official Rules. Further, the Released Parties are not responsible for any undelivered text messages or e-mails, including without limitation, e-mails that are not received because of an entrant’s privacy or spam filter settings that may divert any winner notification or other Sweepstakes or Trip-related e-mail to a spam or junk folder.

Without limiting anything in the foregoing and solely for purposes of clarity, any participant in the Sweepstakes agrees: (i) to be bound by these Official Rules, including entry requirements; (ii) to waive any rights to claim ambiguity with respect to these Official Rules; (iii) to waive all of his/her rights to bring any claim, action or proceeding against any of the Released Parties in connection with the Sweepstakes; and (iv) to forever and irrevocably agree to release and hold harmless each of the Released Parties from any and all claims, lawsuits, judgments, causes of action, proceedings, losses, demands, fines, penalties, liability, costs and expenses (including, without limitation, reasonable attorneys’ fees) that may arise in connection with: (a) the Sweepstakes and the Trip, including, but not limited to, any Sweepstakes-related activity or element thereof, and the entrant’s entries, participation or inability to participate in the Sweepstakes or Trip (or any Trip-related guest’s participation or inability to participate in the Trip); (b) the violation of any third-party privacy, personal, publicity or proprietary rights; (c) acceptance, attendance at, receipt, travel related to, participation in, delivery of, possession, defects in, use, non- use, misuse, inability to use, loss, damage, destruction, negligence or willful misconduct in connection with the use of a Prize or Trip (or any component thereof), including, but not limited to, personal injury, death, or damage to or loss of property; (d) any change in the prizing (or any components thereof); (e) human error; (f) any wrongful, negligent, or unauthorized act or omission on the part of any of the Released Parties; (g) lost, late, stolen, misdirected, damaged or destroyed prizes (or any element thereof); or (h) the negligence or willful misconduct by entrant.

If Sponsor determines (in its sole and absolute discretion) that, for any reason, the Sweepstakes is not capable of running as planned, or the integrity and/or feasibility of the Sweepstakes is undermined by any event beyond the control of Sponsor, including but not limited to fire, flood, epidemic, pandemic, earthquake, explosion, labor dispute or strike, act of God or public enemy, satellite or equipment failure, riot or civil disturbance, war (declared or undeclared), terrorist threat or activity, or any federal, state or local government law, order, or regulation, order of any court or jurisdiction, hacking or infection by computer virus, unauthorized intervention, technical failures or other cause not reasonably within the control of Sponsor (each a “Force Majeure” event or occurrence), Sponsor reserves the right, at its sole and absolute discretion, to abbreviate, cancel, terminate, modify or suspend the Sweepstakes and/or proceed with the Sweepstakes, including the selection of a winner or winners in a manner it deems fair and reasonable, including the selection of winners from among eligible entries received prior to such cancellation, termination, modification or suspension without any further obligation provided a sufficient number of eligible entries are received. If Sponsor, in its discretion, elects to alter this Sweepstakes as a result of a Force Majeure event, a notice will be posted at its Website. 


  1. Privacy: By participating in the Contest by submitting an Entry, you: (a) acknowledge that you understand that your personal information (including name, email address and, in the event that you are selected as the Sweepstakes winner, your mailing address, photograph, voice, likeness and/or statements) is being collected by Sponsor for the purposes of operating, administering and promoting the Sweepstakes; and (b) consent to the disclosure of and access to your personal information including name and photograph, inside or outside of Untied States and Canada, for any and all purposes in connection with your participation in, and the operation, administration and promotion of, the Sweepstakes.

Your data will not be provided to any third party for purposes not related to the Sweepstakes.  Your personal information is collected pursuant to Idaho law for the purposes set out in this Rule11. All questions regarding the collection, use and disclosure of your personal information may be directed to: Privacy Compliance Officer at Teri Cotton Santos Ter.CottonSantos@HFSinclair.com or by mail at Re: Privacy Compliance Officer; 2828 N. Harwood, Ste 1300, Dallas, Texas 75201. Your personal information will not be provided to any third parties, other than as provided in these Official Rules.

  1. General Conditions: Sponsor reserves the right to disqualify any individual it believes or finds to be tampering with the entry process or the operation of the Sweepstakes or to be acting in violation of these Official Rules, or in any unsportsmanlike or disruptive manner. Any attempt by any person to deliberately damage any web site or undermine the legitimate operation of the Sweepstakes is a violation of criminal and civil law, and, should such an attempt be made, Sponsor reserves the right to seek damages from any such person to the fullest extent permitted by law. Sponsor’s failure to enforce any term of these Official Rules shall not constitute a waiver of that provision.
  2. Disputes: Entrant agrees that: (i) any and all disputes, claims and causes of action arising out of or connected with this Sweepstakes, or any prizes awarded, shall be resolved individually, without resort to any form of class action, and exclusively by any court of competent jurisdiction located in Idaho; (ii) any and all claims, judgments and awards shall be limited to actual out-of-pocket costs incurred by entrant, including costs associated with entering this Sweepstakes but in no event attorneys’ fees; and (iii) under no circumstances will entrant be permitted to obtain awards for and entrant hereby waives all rights to claim punitive, incidental and consequential damages and any other damages, other than as expressly allowed herein, and further waives any and all rights to have damages multiplied or otherwise increased. SOME JURISDICTIONS DO NOT ALLOW THE LIMITATIONS OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE MAY NOT APPLY TO YOU.  All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, or the rights and obligations of the entrant and Sponsor in connection with the Sweepstakes, shall be governed by, and construed in accordance with, the laws of the State of Idaho, without giving effect to any choice of law or conflict of law rules (whether of the State of Idaho or any other jurisdiction), which would cause the application of the laws of any jurisdiction other than the State of Idaho. In the event of a dispute, entries will be deemed to have been submitted by the owner of the e-mail account on the entry. For these purposes, an e-mail account holder shall mean the natural person assigned to such e-mail account by the Internet access provider, online service provider or other organization responsible for assigning e-mail addresses for the domain associated with such e-mail account.

Winners List/Rules Request: For winner’s names (first initial, last name) or Official Rules, send a self-addressed, stamped envelope specifying “Official Rules” or “Winners List” to: Attn: Danielle Hession, 2023 Distribution Conference Sweepstakes, HF Sinclair Refining & Marketing LLC, 2828 N. Harwood Ste.1300, Dallas, Texas 75201.