Change of Ownership

Collect the documents specified for your situation below and email or mail them to Sinclair’s owner relations department. Please note we cannot accept changes over the phone.

Upon review of the documentation provided and/or upon the issuance of a title opinion covering the producing property, you may be required to provide additional information and/or recordation of documents to establish change of ownership.

ownerrelations@sinclairoil.com
Sinclair Oil & Gas Company
ATTN: Owner Relations
P.O. Box 30825
Salt Lake City, UT 84130-0825

THIS DOCUMENT DOES NOT PROVIDE LEGAL ADVICE. This document has been prepared by Sinclair Oil & Gas Company for general informational purposes only. The laws governing oil and gas and mineral rights vary state-by-state and are subject to change. Some of the information presented in this document may be out of date and/or not apply to your state or your specific situation. We recommend you consult an oil and gas attorney in your state and/or the state where the producing property is located to obtain legal advice for your specific situation.

Change of Ownership

Sale of Your Interest

For a full or partial conveyance of a mineral, royalty, overriding royalty or working interest, please furnish:

  • A copy of the conveyance document recorded in the county and state where the producing property is located.
Sinclair's policy prevents the transfer of payments without a copy of the recorded deed, conveyance or assignment.

When an Owner Dies Without a Will

When an owner dies without a will: Furnish as many of the following documents as are appropriate in your state:

  • Certified Death Certificate
    • Letters of Administration
    • Order determining heirship and distribution; and/or
    • Affidavit of Heirship
    • Personal Representative’s Deed of Distribution
    • Copies of any appropriate recorded conveyances and any recorded probate documents.
Individual state laws on descent and distribution differ. Sinclair will inform you if additional information is needed.

When an Owner Dies With a Will

 

When an owner dies with a will, which has been admitted to probate proceedings in the same state where the producing property is located, please furnish as many of the following documents as are appropriate in your state:

  • Certified Death Certificate
    • Application for probate
    • Copy of the Will
    • Order admitting the will to Probate
    • Letter Testamentary
    • Final court decree distributing the assets and closing administration of the estate
    • Copies of any appropriate recorded conveyances and any recorded probate documents that have been recorded.
    • Personal Representative’s Deed of Distribution

In some situations, other documentation may be needed.

When an owner dies with a will, which has been admitted to probate proceedings in a state other than the state where the producing property is located, please furnish the listed documents to Sinclair for review. Additional information and/or the recording of documents may be necessary dependent upon the facts and state.

  • Application for probate;
  • Copy of the Will
    • Order admitting the Will to Probate
    • Letters Testamentary
    • Personal Representative’s Deed of Distribution
    • Final court decree distributing the assets and closing administration on the estate
    • Copies of any appropriate recorded conveyances and any recorded probate documents.

In some states, ancillary probate proceedings in the state where producing property is located are allowed or required. You will need to consult an oil & gas attorney.

Termination of Joint Tenancy Upon Death

 

Sinclair will need a certified death certificate. Please furnish the new social security or tax identification number for the joint tenant.

Life Tenant Dies

When an owner of a life estate dies, Sinclair will need a certified death certificate the names, addresses and social security numbers of the persons who own the remainder and who succeed to the interest. In some situations, Sinclair will need further information including the documents that created the life tenancy and named the successors.

Royalty and Working Interest Owners

Overview